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Curatorial Assistant/ Exhibitions Coordinator

The Curatorial Assistant/ Exhibitions Coordinator will report to the Deputy Director for Curatorial Affairs and will assist the Curator of the Collection & the Curator of Photography.

Job Summary:

Working closely with the Deputy Director for Curatorial Affairs, the Curatorial Assistant/Exhibitions Coordinator assists with all administrative and planning functions of the Curatorial Department, keeps detailed, updated files of all exhibitions in the planning process following the guidelines set in the Curatorial Policy; facilitates exhibition materials for distribution to internal Museum staff, committees, and the Board of Trustees and their committees; Supports the Curatorial department in maintaining a comprehensive list/file of all proposals, potential projects, and exhibitions in progress for archival purposes.

On behalf of the Deputy Director for Curatorial Affairs, the Exhibitions Coordinator will effectively schedule curatorial meetings and Quarterly Exhibitions Meetings.

The Curatorial Assistant assists the registrar with the movement, location, preparation, installation and dismantling of artwork and artifacts for museum related exhibitions and programs. The Curatorial Assistant assists the curator(s) with the design and display of exhibitions along with the movement and placement of objects for exhibition and display. The Curatorial Assistant assists in designing, fabricating, installing, applying and dismantling object mounts, exhibitry, exhibit furniture, signage and graphic displays for both temporary and permanent collection displays and installations. The Curatorial Assistant will cut mats, create labels, hinge and mount works on paper and frame objects for display.

Essential Job Functions
  • Assists with the preparation of galleries for the installation of artwork through the patching and painting of walls; removal or movement of exhibit fixtures and in the replacement of displays, pedestals and mounts.
  • Assists with the daily monitoring of temporary exhibition galleries, dusting, and cleaning of delicate artwork and artifacts and managing the replacement of light bulbs and light fixtures.
  • Participates in the tracking of objects through the use of an electronic database and by other means and will routinely update object locations; note object needs and conditions and will participate in larger collection inventories, collection documentation and in the overall stewardship of museum collections.
  • Provides essential support in the Curatorial Department to the Deputy Director of Curatorial Affairs
  • Assists with Social media and other Communication needs with regards to exhibitions
  • Traveling Exhibitions: Creates a traveling exhibition roster to include print collateral, exhibition fees and PR campaign to include artworks – images, dimensions, shipping options, etc.
  • Coordinates and manages communication of incoming and outgoing traveling exhibitions
  • Promotes exhibitions to potential host venues.
  • Arranges and coordinates all packing, transportation and logistics.
  • Coordinates incoming temporary exhibitions from other institutions
  • Coordinates collaborative exhibition development with other institutions
  • Louisiana Contemporary (An annual juried exhibition): Coordinates all submissions, tracks submissions and handles all correspondence with artists and jurors. Creates and manages the database for “call to artists”, coordinate incoming and outgoing art.
  • Communicates exhibition information to all other departments through quarterly meetings
  • Tracks and prepares responses to all Exhibition Proposals
  • Assists with art solicitations for O What A Night! Annual Gala auction
  • Assists with art solicitations for Magnolia Ball Gala auction
  • Coordinates the new permanent collection publication production schedule
Minimum Qualifications:

Bachelor’s degree from an accredited university; three years of related experience in a museum exhibitions, registration, curatorial office or equivalent required. Experience working on exhibitions, museum databases, and general project organization required. Prior exposure to image rights, cataloging and conditioning practices, and art handling preferred.

Knowledge, Skills and Abilities:
  • The ideal candidate has significant experience in project management and administrative support; managing multiple files and projects effectively; possesses keen analytical skills; has experience with project research and reporting methods; is organized and able to multi-task.
  • Excellent research, writing, editing and verbal communication skills.
  • Must possess a drive to meet set administrative function goals.
  • Strong commitment to quality work and high productivity with close attention to detail.
  • Strong computer skills, particularly in MS word and Excel, Past Perfect & Adobe Photoshop preferred.
  • Able to work independently and as part of a team.
  • Flexible to work occasional weekday evenings and weekends for meetings and special events.
  • Strong organizational skills with ability to prioritize and manage multiple tasks and responsibilities.
  • Ability to handle confidential records and sensitive administrative information with discretion.
  • Knowledge of professional museum exhibition, curatorial, registration, art handling, copyright, and collections management theory and practices.
  • Detail oriented
  • Skill in negotiation and resolution of non-routine problems
  • Documenting permanent collection
  • Maintains object files of digital archives
  • Wrapping, packing and crating artwork for archival storage
  • Ordering supplies for the curatorial department
  • A valid Louisiana Driver’s license is required.
  • Must be able to drive a 26ft truck
Physical Requirements:

Must be able to move around daily and lift 50lbs.

Working Conditions:

Normal museum environment. Requires some evenings and weekend events.

This position is a full-time, salaried position.

To apply, please email resume and cover letter to

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